Case Study: Exclusive Educational Conference

Fast Facts
Duration: 5 days
Delegates: 120
Purpose of Event: Conference

Keeping delegates together and focused for the conference's duration drove the exclusive buyout of a nature-based, boutique hotel by a high-end footwear retailer for 120 delegates. The creation of an entire 'conference bubble' not only created a safe and focused environment, it enabled the company free reign over all venue spaces.

Extensive branding throughout the property instilled a sense of exclusivity, community and ownership, and the full buyout allowed for multiple business and educational sessions to run concurrently. Additionally, exclusive access to all food and beverage outlets and on-property facilities, kept delegates together throughout the conference and supercharged networking opportunities.

A stunning private beach eased delegates into their new environment, hosting the welcome ice breaker event under the coconut palms complete with music and dancing in the sand.

During the day, multiple conference and educational sessions both indoors and outdoors, kept delegates busy. The use of various venues across the conference duration took delegates out of the traditional 'conference comfort zone'. It challenged them to think outside the norm by demonstrating how 'mixing it up' can positively affect the outcome.

Delegates were taken by coach to several private offsite venues for evening activities, enabling an ongoing 'conference bubble' event. The heritage-listed Port Douglas sugar wharf overlooking the Coral Sea gave delegates a taste of the town, its history and stunning surroundings while indulging in fresh seafood and live music.

Taking the city to the country, a working North Queensland cane farm provided the backdrop for an evening of Aussie themed barbecue and adventure. In contrast, the gala dinner on the final night of the conference took delegates deep into the rainforest's natural beauty for an evening filled with stunning flames effects, a kaleidoscope of pyrotechnics, a banquet style, locally produced tropical menu and dancing until 2 am.